For years, Microsoft 365 users have asked one big question:
“Where are my Quick Parts in New Outlook?”
Well, the wait is officially over! Microsoft has rolled out Quick Parts to the New Outlook experience, and today I’m going to walk you through how to set them up, how they work, and what’s still missing compared to Classic Outlook.
Why Quick Parts Matter in New Outlook
Quick Parts has always been one of the most powerful time‑saving features in Classic Outlook. If you reply to the same types of emails daily, these saved snippets can transform your workflow.
Watch the video.
For me, Quick Parts was the most‑missed feature in New Outlook. Now that it’s here, you can finally:
- Reuse pre-written responses
- Save formatted tables
- Insert images
- Maintain hyperlinks
- Add structure to repeated email replies
- Work faster with consistent messaging
And yes—there is no limit to how many Quick Parts you can create.
How to Use Quick Parts in New Outlook
Let’s walk through how to insert an existing Quick Part.
- Open your email reply.
- Type your greeting (e.g., Hello Nestor,).
- Select Insert > Quick Parts.
- Choose your saved snippet.
You’ll notice you can add emojis or icons to your Quick Parts by pressing Windows Key + . (period). This helps visually organize them since New Outlook does not allow sorting or rearranging the items.
How to Create a New Quick Part
If you already built your response with images, formatting, tables, and all; here’s how to save it:
- Highlight the section of text you want to save.
- Go to Insert > Quick Parts.
- Select Save selection to Quick Parts.
- Give it a name (add an emoji if you’d like).
- Click Save.
Now you can insert it into any email with one click.
Managing Your Quick Parts in New Outlook
There are two ways to manage Quick Parts:
- From Insert > Quick Parts > Manage Quick Parts, or
- Go to View > View Settings > Mail > Quick Parts.
Inside the management panel, you can rename or delete items—but not reorder or categorize them.
Also important:
If you manage multiple accounts (like I do), Quick Parts are account‑specific.
Example: Adele’s Quick Parts cannot be used in Teresa’s mailbox, and vice versa.
FAQ: New Outlook Quick Parts
Are Classic Building Blocks & Categories supported in New Outlook?
Classic Outlook offered galleries and categories for organizing Quick Parts.
These features are not available in New Outlook.
Microsoft shared that future updates will be based on user feedback, so if you want this functionality back—make sure your voice is heard!
Where are Quick Parts Stored Now?
In Classic Outlook, Quick Parts were saved in a NormalEmail.dotm file.
This meant that if you changed devices, your Quick Parts didn’t follow you.
New Outlook solves this. Quick Parts are now stored in the cloud, making them available across:
- New Outlook Desktop
- Outlook on the web
- Outlook mobile
This is a huge win for users.
Can You Import Classic Quick Parts into New Outlook?
Short answer: No.
Classic and New Outlook do not sync.
- Classic Quick Parts will not appear in New Outlook
- New Outlook Quick Parts will not appear in Classic
You must manually recreate your items.
It’s a great opportunity to refresh outdated content and keep only what’s still relevant.
Can You Still Use Keyboard Shortcuts to Insert Quick Parts?
In Classic Outlook, you could type a few characters, and the prompt appears to insert a Quick Part.
This feature is not supported in New Outlook.
Again, Microsoft said this may change based on feedback.
(I have already submitted mine. I hope you will too!)
What's the difference between Quick Parts vs Email Templates?
This is a common question, so let’s clarify:
Quick Parts
- Snippets you insert into a reply
- Perfect for repeated answers or mini‑sections
Email Templates
- A full pre‑written email message
- Ideal for new emails with complete content already structured
If you want to learn how to set up email templates in New Outlook, I have a blog post and full step‑by‑step video you can watch.
Wrap Up
Quick Parts is finally back and more useful than ever in New Outlook. With the cloud‑sync capabilities, flexibility, and time savings, this feature will quickly become one of your most-used tools.
If you’re excited about these updates, like this post. Or you want Microsoft to add more Quick Parts features, visit the Microsoft Feedback Portal. User feedback drives the roadmap.
And if you need help training your team or customizing your Microsoft 365 workflow, you know where to find me.
Now, Go and Work Your Magic!
