Microsoft 365 Outlook is one of the most popular email clients used by millions of users worldwide. It provides various features to help users manage their emails effectively, including the ability to create rules. Rules are a set of instructions that can be created to automatically perform actions on incoming messages, such as moving them to a specific folder, flagging them, or forwarding them to someone else.
In the recent versions of Microsoft 365 Outlook for the Web and New Outlook, Microsoft has simplified the rules console look and feel in the new versions, making it more user-friendly. However, the feature to perform actions on outgoing messages is missing by design.
Unlike the classic version, where users could create rules with a dozen actions, the new versions only allow users to create rules for incoming messages. This limitation has also been frustrating for many users who want to automate actions on outgoing messages.
Outgoing Message Actions Impacted
These Classic Outlook actions are no longer available to users in the latest versions of Outlook. We are unsure if Microsoft plans to add these handy commands later.
- Assign it to the category
- Move a copy to the specified folder
- Flag message for action in a number of days
- Clear message’s categories
- Mark it as importance
- Stop processing more rules
- Mark it as sensitivity
- Notify me when it is read
- Notify me when it is delivered
- CC the message to people or public group
- Defer delivery by a number of minutes
- Apply retention policy
Recommendations
Currently, there is no resolution or workaround for New Outlook Outgoing Rules. The recommendation is to watch some of my videos highlighting the features available in the New Outlook and provide feedback to Microsoft while this version is still in beta mode. Your feedback can help Microsoft improve its product and add more Classic version features. Tip: Include “New Outlook” in the feedback’s title.
Next, stay connected by subscribing to my YouTube channel, for I will keep you updated with new developments that improve or hinder the user’s experience.
Lastly, I encourage you to embrace the changes even if you don’t agree with Microsoft’s strategies. This version will soon be the standard Outlook.